We're like your own personal assistant in your pocket.

Get your weekends and evenings back

Let’s face it, admin isn’t always a blast. Outsource admin and hand over those tasks that keep you up at night and sleep better, knowing you're in safe hands.

We've spent years helping business owners accross New Zealand with their admin, helping them to free up their time and spend more of it doing what they're good at.

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What our clients have to say about working with Offsite Admin

"We recently hired Photo Bloom to take photos for our wedding. We were was so impressed with their work! They were professional, creative, and responsive to my needs. The photos they took were absolutely stunning, and we couldn't be happier with the results."

Mr & Mrs Miller

"Ruby has helped me for coming up a year now and I wish I did it sooner. Her help with tidying up my cashflow, dealing with the IRD and trying to keep me motivated and inspired to grow my business has been invaluable. I would 100% recommend."

Touchwood Tree Care

"Ruby has been managing my accounts for the past year, she organizes tax, GST and day to day bookkeeping admin tasks with ease! Easy to deal with keeps everything simple! A++."

DKL Automotive.

"Ruby and the team at offsite admin are amazing at ensuring our company's bookkeeping, accounts, admin, and other services are taken care of. Wouldn't use anyone else!"

Unreel Hire

"We love working with Ruby at off-site admin. She has made the transition from "in-house" to "outsource" very easy for us. Her knowledge around bookkeeping and admin tasks have been super helpful and I feel that we have only just touched the surface of her capabilities. 10/10 would recommend!"

Shaun Higgins, Higgs Building Co.

Meet Ruby McPhail

Hi, I'm Ruby McPhail, an experienced Virtual Assistant and the Director of Offsite Admin.

I've spent years working in retail management, online shopping / e-commerce management, and with a range of small and medium-sized New Zealand businesses including tradies and retail businesses.

I launched Offsite Admin as a way to put my unique blend of skills to use in a personalised way.

Meet Kirsty Sutherland

Hi, I'm Kirsty Sutherland, your Assistant Accountant and payroll whizz!

Kirsty is a pro at utilizing Xero and various other payroll systems to streamline operations and ensure accuracy. With a strong understanding of financial and tax principles, Kirsty works tirelessly to ensure our clients get financially ahead and feel happier and less stressed in their business.

When she’s not rocking the admin world, this first-time mum is tackling the mountain of laundry, strolling, biking, or getting her Pilates game on.

Rest easy knowing your business administration needs are taken care of by the best

As Virtual Assistants, my team and I specialise in meeting the unique needs of small businesses from bookkeeping and payroll to e-commerce management and general administration. Whether you are in retail, on the building site or in the virtual universe, we understand your industry and the challenges. Our aim is to add real value to you as business owners and help you to grow and succeed while we take care of the admin.

We take the ‘personal’ in personal assistant seriously. We care about your success. When you partner with us you can be certain of high-quality admin support, but also a personal commitment to helping you achieve your business goals - whatever these may be. So why not leave the admin to the us and use your time to concentrate on what matters to you – including getting those evenings and weekends back!

Why outsource admin with us?

MORE TIME	Focus on growing, not just going.
MORE FLEXIBILITY	Your needs change, and so do we.
MORE FUN	Let’s face it, admin isn’t always a blast. Outsource it to us.

How can Offsite Admin help you today?

Let us help you focus on the core aspects of running your business while we take care of all your admin needs.

Bookkeeping & AccountingEnsure your books are always up to date with Offsite Admin, integrating your GST, invoicing, payments, and tax obligations into one organised system.

Payroll ServicesTrust us to handle payroll accurately and on time, including wages, tax deductions, and reimbursements, ensuring your employees feel valued.

General Office AdminLet us handle your day-to-day tasks like document formatting, and general admin, so you can focus on running your business smoothly.

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